Assign independent work. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. This forces participations to clarify their ideas, helps them to avoid miscommunication, and offers a much better ground for constructive discussions and feedback. 55. Team ground rules should be created and agreed to by everyone in the team together, because groups more easily accept and abide by rules they've set themselves. 0000007507 00000 n 54. Avoid Yes, but conversations. Determine ground rules for the workshop. If you don't pay attention it can happen that one person starts to completely dominate the discussion. Share time so that all can participate. Align them with yours. Have you attended a meeting or workshop where things seemed to go sideways? Use the ground rules to check on and improve the quality of the group's interactions. This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. 0000068101 00000 n This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. It's often difficult to reach an agreement in a meeting because some people are often dogmatic about their position. How? Arrive on time for the workshop. Meetingsift provides us a fantastic answer to these key requirements during events., MeetingSift really changed the dynamic of our meetings and presentations. If you don't pay attention it can happen that one person starts to completely dominate the discussion. Limit the number of ground rules to 12. Single slip-ups can usually be given a pass. 26. Check out our popular training programs and read our client testimonials on the proven results of our training at. 0000006958 00000 n In addition to having a meeting agenda that guides meeting participants towards accomplishing the meeting goals, participants of productive meetings have a clear understanding of what is expected of them to best support this process. It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. Identify actions based on decisions made, and follow up actions assigned to you. 59. The Best Conflict Resolution Books in 2023. TR]k~ioO. Tool: Ground Rules. If you state a problem or disagree with a proposal, try to offer a solution. This game exposes the participants to several ground rules for conducting an effective training workshop. Seek Yes, and approaches. Ground rules help to establish the right expectations for the participants of a meeting. The term originally comes from baseball. The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. Introduce yourself to the others. Take notes during the workshop. Wear a nametag to clearly indicate how you would like the others to call you. The 3x3 Rule says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. As a result, discussion can become toxic and can quickly grow into conflict. Avoid hidden agendas. Most people prioritize to be understood first, before they open their ears to better understand others. The Donut Rule is a meeting guideline for the group to focus on the larger picture (donut) instead of getting caught up in things they don't have or can't control (hole in the donut). "Go for Quantity" is a great rule to establish before diving into a brainstorming session. This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. 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This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. Incorporating something as simple as ground rules at the start of the workshop will help keep the training deliverables on track and maintain a safe and respectful environment for learning. 60. "Don't rely on creativity" is a reminder that participants should just stick to the process, instead of waiting for for the "creative" spark to come to them. 51. Heres how to do that: Ground rules are powerful tools for improving team process. Seek first to understand, then to be understood. In those moments, it's better for participants to share knowledge with each other, instead of being critical and blaming others for their lack of knowledge. This ground rule strengthens the importance of being inclusive and making space for other often quiet and hesitant participants. Develop action plans for new ideas and procedures from the workshop. Group Dynamics <>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 595.32 841.92] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. There are different types of ground rules. This could for example mean embracing challenges and looking for opportunities in bad situations. "Getting started is more important than being right" reminds the group, that progress is the priority and that answers will probably emerge along the process. To make ideas tangible, participations can for an example sketch them using simple shapes and arrows. "Go for Quantity" is a great rule to establish before diving into a brainstorming session. 27. Respect different points of view. 0000075234 00000 n Nothing comes from doing nothing! This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. This can have a negative impact on the meeting. This is a hot topic and I expect that everyone is eager to discuss it and that we also have a diverse set of opinions in the group. But if participants mutually explore the interest behind the positions, it becomes much easier to find a common ground. During discussions, value other participants' contributions. Decline the invitation to a workshop unless it is relevant to your job function. 70. Blue sky thinking is brainstorming without limits. 62. Provide specific information and ideas. The term originally comes from baseball. As facilitators, one of our key roles is to guide the workshop to ensure participants walk away from the session honing in on the learning objectives. Have you facilitated a session where participants and discussions seemed to go off on a tangent and get out of control? Decisions Making When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. Ask the teams to take turns to identify its top two ground rules. 0000005673 00000 n Share meeting reports with meeting participants. Be prepared to contribute to achieving the meeting goals. 0000003239 00000 n Can you help me understand the connection, or, if its not related, can we figure out if and when we should address your topic? Saying this enables you to quickly test your inference that Bobs comment isnt related. Use case: Maintain focus and stay on time. But do not dominate the discussion. Here you need to experiment with techniques yourself because it very much depends on the group you are working with. 43. HdSM0+h>vJ=U-R,ZLml+$3y~}]+P@PK?Z pK8D@rK/. 0000005926 00000 n Helps to Create equal participation Increase Engagement "Be present, or be elsewhere" Great discoveries, learnings, and transformations can be made when participants leave their comfort zone. Avoid using idioms, three letter acronyms, and phrases that can be misunderstood. This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. Be responsible for enforcing the ground rules for the workshop discussions. Return on time after breaks. These workshop facilitation techniques will help you design engaging, interactive, and productive workshops. This rule can be used to encourage participants to come up with big ideas, without considering the practical constraints of day-to-day life. Common ground rules include things like being respectful of other participants, not interrupting, and staying on topic. "Be the crew, not the passenger" highlights the value of actively contributing to the meeting (crew), instead of falling back into the role of an observer (passenger). It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. 0000003218 00000 n Your submission has been received! Share meeting outcomes with other stakeholders that should be kept in the loop. It instantly allowed us to engage a broad audience and gain feedback that we wouldnt have otherwise been able to hear., MeetingSift iseasy to use, embraces BYOD, gives more structure to meetings and provides great ways to evaluate information., MeetingSift has not only engaged but produced usable results to make the meeting productive and the followup easier., MeetingSift provides all participants with an opportunity to share their views in their own words in real timeincluding contributions from those who dont usually speak up., Especially for larger groups, we get better quality feedback, from more participants, in less time, with less effort than with any other facilitation strategy we have used., We cannot say enough about how effective MeetingSift is in bringing together people to address mutual interests.. Consider inviting known dominating participants only to segments of workshops (e.g., have participants present or share ideas with HIPPOs, but not brainstorm with them) Plan to break up the workshop participants into small teams with balanced personalities and roles; Create ground rules and expectations for respectful interactions and listening Use case: Sparking creativity and having a productive brainstorm. For example, some teams point out when a team member is off topic by directly saying Thats off topic or by using an agreed-upon word, such as jellyfish. But all these variations of the ground rules are based on the assumption that the person calling jellyfish is correctly stating that the other person is off topic. Behavioral ground rules are more useful. Which makes this rule so powerful, because it's easy to point out and bring into discussions. 58. 0000002960 00000 n 0000003881 00000 n Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. 12 0 obj << /Linearized 1 /O 14 /H [ 1318 256 ] /L 102269 /E 96092 /N 3 /T 101911 >> endobj xref 12 44 0000000016 00000 n Under the Chatham House Rule, everything that has been said in the meeting might be carried outside, but without attributing it to a specific speaker. Its OKto disagree, respectfully and openly, and without being disagreeable. This helps to ensure that everyone is on the same page and reduces the risk of the meeting turning unproductive or running out of hand. Respect the groups time and keep comments brief and to the point. Ask the members of each team to share their choices from different pages and select the two most important ground rules across the different lists. 30. Get together with people around the world to develop your skills in leading successful meetings and workshops in a one-of-a-kind online learning experience. Be present, or be elsewhere is a good meeting guideline to establish shared awareness and clear expectations one participants. 44. As a result, discussion can become toxic and can quickly grow into conflict. Once stated, anyone in the meeting can say "ELMO!" Be prompt in arriving to the meeting and in returning from breaks. Check out our popular training programs and read our client testimonials on the proven results of our training athttps://upskillconsulting.ca/testimonials/. Distribute different lists. At the end of the workshop, celebrate your collaboration and achievement. The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. Accelerate your career with Harvard ManageMentor. 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