For example a single service project with 50 hours of service. You can also print Award Cards for your awards as well making the whole process quick and simple. When members transfer to your unit, quickly import their records from a transfer file they can get from their previous unit. My understanding from the changes I have observed is that it is the BSAs intent to migrate the back end database of Scoutbook to a new code base, assuming that wasnt already done. Track details on merit badge counselors for your unit including contact information, badges taught, training/certification, etc. Thanks! As of today there is no way to enter merit badge counselors that I know into Scoutbook. One of the hardest parts about converting from Troopmaster to I only did this for the active scouts. One thing that might help you is that you dont need to enter the numbers for each Scout in an individual transaction. their Scouting journey and down the path to success. If you aren't using Internet Advancement, now is an Unit Leadership Unit Activities (Many Participants) Unit Leaders, Unit Key 3, Unit Advancement Chairs and Key 3 Delegates are each invited to create and approve unit activities, each containing many participants. Email reminders to your members for upcoming activities. easy-to-use interface. Please Customize your public website to keep your unit informed, detail events you have attended, and help attract prospective new members from your local area who wish to join scouting. I can convert this data into any format that is needed. However, I believe that all adult leaders (and possibly adult unit participants?) It has been several years since I looked into it. Ive played around in Scoutbooks but cant figure out input side of it. Easily create login settings for each of your members and assign them to a User Group. There is no automated process to move activity logs from Troopmaster to Scoutbook. The BSAs position is that if you need this data, you need to contact your council or use the Scouts BSA History Report with the Scouts BSA Member ID and last name. You will need to contact the Troopmaster folks to determine which versions currently support importing Scoutbook data. Also how do I input merit badges, ranks and service hours, camping information? This is especially useful around Summer Camp or a Merit Badge college where many scouts will be taking a variety of badges. unit, giving every leader more of what they need most: TIME. Helps ensure more accurate data entry. In the new activity logs, you can create one activity and add all the Scouts at once, instead of having to add each activity for each Scout. All these forums are great, but sometimes, it is reassuring to talk to someone who has been there so we know just what were getting ourselves into and help us avoid potential pitfalls. Has anyone saved their notes or produced a guide on how to make this transition? Note that you also do not add scouts and adults. Due to the way that Troopmaster can be TroopMaster allows you to export data to a text file which can be uploaded to TroopWebHost. To do this, sign into Scoutbook and select My Dashboard. Import Data From Scoutbook Easily import your data from Scoutbook to get started managing your records in TroopMaster. User Accounts/Passwords Easily create login settings for each of your members and assign them to a User Group. This took a while. Date Format: MM/DD/YYYY Our troop is currently using SOAR for calendar and email notifications. Create an optional weekly newsletter to keep your members informed of upcoming events and other important information regarding your unit. scout.py Activity levels such as Unit, Patrol, O/A, and Individual allow you to categorize your activities. adjust as necessary. I am a competent Python programmer. Easily create login settings for each of your members and assign them to a User Group. This forum has a treasure trove of great info Scouters helping Scouters! reporting, limiting the amount of time actually spent with Track details for service and activity totals for members transferring to your unit from a previous unit. Parse the exported adult data file into something appropriate for Scoutbook. Merit Badges: This was also mostly up to date already (same as ranks). can all be specified for each activity. For the Pack, Troop or Crew receiving the transfer: Step 1: One of the Key 3 (or Key 3 delegates) logs into their. Allow your members to register and pay for upcoming activities quickly and easily. Make sure you do not enter duplicates. I then wrote another Python program to invert the data so that for each trip we have a list of scouts. I am the advancement coordinator for our troop and we have always used Troopmaster Web. Email reminders to your members for upcoming activities. Use Git or checkout with SVN using the web URL. The program comes with a number of built-in activity types but you can add your own custom types as well. The Scoutbook Import uses a number of fields to match scouts/parents/adults in the Scoutbook CSV files to members already in your Roster. As of today there is no way to enter merit badge counselors that I know into Scoutbook. Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. How To's, and so much more! It seems that you have far greater control over your data (and that. He has 60+ camping nights but I dont have any camping details/dates/etc from his scout career. Login to get started. It was a learning curve for me moving from Troopmaster to Scoutbook, but in the end I like Scoutbook better. I wrote a custom Python program to convert the data to CSV. Step 3: Go to the Unit Scout receiving the transfer, and click. meeting, to tracking attendance and advancement. If not, Information on how to export the data from the 3rd party application, please contact your 3rd party vendor. Track details for service and activity totals for members transferring to your unit from a previous unit. https://www.scoutbook.com/mobile/forums/frequently-asked-questions/3852/scoutbook-csv-data-import/. Easily import your data from TroopMaster 2016 so you can get started in your new program. This allows you to take the desktop program to unit meetings or outings where you may not have internet access. Date Format: MM/DD/YYYY Powered by Discourse, best viewed with JavaScript enabled. On the Export Data screen, check the box that says "Include field names as first line of export" Then, you would include that adult on any mailings. Without the BSA giving us a clear statement of their intent, or even an explicit long-term plan, were left to either speculate and try to prepare as best we can, or just grab the tiger and hold on for dear life. I was wondering if there was any easier methods. This topic was automatically closed 7 days after the last reply. Create custom permission slips for your upcoming activities. The only choice for unit management accessible both on and offline allowing access to your data even when you're not connected to the internet. Im not sure if I can pull similar reports from IA. Welcome! If they do not, thats a good proposal to make to them. I have exported the service hours and camping nights from TroopMaster into PDF. It was excruciating. Select area: Adult Data Advancement may be a byproduct of these activities, but I would argue it shouldnt be the purpose. If they have not already done so, ask one of your Key 3 (Scoutmaster, Committee Chair, or Chartered Org. and our Because Scoutbook is so limited in its ability to communicate with unit members, parents and does not allow you to maintain contact with unit alumni, my Troop uses both Scoutbook and SOAR. That is by design. Our scout troop wants to transition form TroopMaster to Scoutbook. can all be specified for each activity. Troopmaster info transferred into Scoutbook. Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. And a few years ago when I switched a troop from TM to SB - I made mass entries per scout - 68 camping nights on this one date, 150 service hours on this one date - the data was still there - I did break up camping enough for the OA report to work. You can also print Award Cards for your awards as well making the whole process quick and simple. Reports -> Activities -> Individual Activities You should utilize ScoutNET for all completed advancement and training Scoutbook scheduled calendar reminders have been temporarily disabled. It contains information about each scout in your troop. See the guide here. Rep.) to go to my.scouting and use the Organization Security Manager and designate you as Unit Advancement Chair or Key 3 Delegate so that you can use Internet Advancement 2.0. We only support uploading advancements.csv file imports. These tiles allow you one-button access to program features and reports that you access frequently and help save you time while using the software. Our Pack Awards Report report allows you to easily generate a complete list of all awards earned during a specific time frame to include for your next awards ceremony. When adding activities using IA 2.0, I find it easier to start on the Troop Roster page, use the filter on the right to show all, select the people who participated in the event, then click on the Record Progress button to add Service Hours / Campouts / Hike (as applicable). To access Scoutbook and to setup your unit access, dens and patrols in Scoutbook, see our Getting Started Guide and Video here. communicate with parents of absent Scouts about what their kids Lisa. Reddit and its partners use cookies and similar technologies to provide you with a better experience. Save time by credit awards and other items for an entire group at once instead of having to credit each member individually. .jumbotron .section-inner { Advice on migrating from SOAR and Troopmaster to Scoutbook. Note that if I did not know Python, our only data from Troop Master Web would be those PDF reports for each scout. We are about to begin our migration from TM to ScoutBook as well. Merit Badge Counselors: This is currently an unknown. Edit activity, attendance, and other details on your unit's activities. @VictoriaMorgan - there is no such upload available to IA. and Google group). Easily promote all of your scouts to the next grade and the beginning of each new school year. We are not fully done yet. You can upload your data using our generic CSV templates. Customize your public website to keep your unit informed, detail events you have attended, and help attract prospective new members from your local area who wish to join scouting. Track training on your members to easily see who is properly trained and who is missing or needs to renew specific courses such as YPT. You cannot delete them. Shows how to export your data from TroopMaster 2016 and fix any membership links and then importing to TroopMaster Web 2.0 This forum has a treasure trove of great info Scouters helping Scouters! Easily stay in contact with your unit through email. I wasnt aware of this. Activity levels such as Unit, Den, and Individual allow you to categorize your activities. (Please be aware that these functional roles will expire at the end of your units charter year and will need to be redesignated.). Moving forward, we would input the data into IA instead of TroopMaster. At this time I have no idea what IA2 platform means. Our new Quicktiles feature allows you to create tiles on your TroopMaster home screen. But adult.py I can see the scout names but when I pull up individual reports not all rank information is updated as it is in Troopmaster Web. We are also using Troopmaster for Advancement. When you generate the Court of Honor report, you can also choose to have the system automatically print award cards for all of the ranks/badges on your report. Easily import your data from Scoutbook to get started managing your records in TroopMaster. We have a few dozen scouts, and it would be very impractical to have to enter all that data by hand into web forms. I converted our Troop over from TM to SB last fall. Go to your unit page in Scoutbook. Android Im not aware of any way to automatically do 1, nor of any way to email individuals who are not associated with the unit as either an adult leader, a scout, or a parent/guardian of the scout. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. Our Court of Honor report allows you to easily generate a complete list of all awards earned during a specific time frame to include for your next awards ceremony. My pack uses SOAR for calendar and communication and Scoutbook for advancement. I am not aware of any explicit statement supporting any of my suppositions above, but each seems implicit to me in the pattern of changes being made recently. We have more than 65 scouts. Our only blocker for full adoption are service hours and camping nights. Check Include field names as first line of export Service hours, camping nights, and hiking miles now get entered at Internet Advancement 2.0. New comments cannot be posted and votes cannot be cast. I dont think Troopmaster supports exporting activities either. Parse the exported scout data file into something appropriate for Scoutbook. In Scoutbook I had to enter their leadership history by hand. In Scoutbook I had to enter their leadership history by hand. We use the SOAR feature to imbed Scoutbook in a SOAR window. View your unit activity details directly in your personal Gmail or other calendar. By accepting all cookies, you agree to our use of cookies to deliver and maintain our services and site, improve the quality of Reddit, personalize Reddit content and advertising, and measure the effectiveness of advertising. When you generate the Court of Honor report, you can also choose to have the system automatically print award cards for all of the ranks/badges on your report. This guide is to assist a unit in transitioning from another 3rd party application to Scoutbook. The program comes with a number of built-in activity types but you can add your own custom types as well. This data will need to be manually added to Scoutbook. are required to use their credentials from my.scouting.org to sign-in to Scoutbook. Now we would like to use Scoutbook . Scout Leadership: I had to do this by hand. (SB), What do the red icons mean at the top of the Scoutbook pages? Scoutbook is your go-to tool to ensure not a moment is missed - Learn more. Powered by Discourse, best viewed with JavaScript enabled. Select the unit whose scouts you wish to export. Advice on migrating from SOAR and Troopmaster to Scoutbook Scoutbook Using Scoutbook CharlesPyne May 20, 2020, 7:49pm #1 Hi All, Our troop is currently using SOAR for calendar and email notifications. To add new advancements, you can go to the main troop or patrol page and then use Quick Entry. Track full details on your scouts' Ranks, Adventures, Special Awards, and more! Or you can go to individual Scout Advancement pages and add them that way. Set up internal email addresses that can automatically forward to an entire group of members (e.g., selected unit leaders, specific patrol, etc.). Internet Advancement works differently, and you need to have separate permissions for it, as I explained in my earlier post (above). Former scout information will have to be kept in Troop Master for historical purposes if needed. Our only blocker for full adoption are service hours and camping nights. I am an Advancement Chair about to undertake migrating from TM to ScoutBook/IA as well. ok, thanks. This will take many hours. A post was split to a new topic: Migrating Youth Leadership Positions from TM to SB. We have ~65 scouts and years of activities to migrate. Enter your unit type/number, view your license details, set up your PayPal account settings, and more. There is an option on the File>Import>From Scoutbookmenu that enables you to do that. I tried very hard, but these per-scout PDF reports are all that I could get out of Troop Master Web. Troopmaster stopped exporting data for in-progress awards several years ago. I guess I need to take a closer look at Soar. If your pack, troop, crew, or ship is already using Scoutbook, I have exported the service hours and camping nights from TroopMaster into PDF. What is the Log In as Den Leader For? There are four types of files that can be transferred from TroopMaster to TroopWebHost : Scouts. As of the latest update to Scoutbook, the ability for units to add MBCs has been removed. .jumbotron .section-inner { Control which areas of the database each user group can view and/or edit and which members they can access. for answers to commonly asked Scoutbook questions, Scoutbook Once a Scout is no longer active with your unit, their information (which is still in the database and is NOT lost) is no longer available to the unit. You should treat this as a starting point and Some drawbacks include: Im kinda surprised that there isnt a more granular report from TroopMaster, for all that some folks seem to love it. 2020 Boy Scouts of America - All Rights Reserved, This site is protected by reCAPTCHA and the Google, find out how to set up a unit in Scoutbook. For more assistance, see the getting started guides here. Gone are the days of juggling den leader guides and other With the Scouting app, its easier than ever for youth and Enter your unit type/number, view your license details, set up your PayPal account settings, and more. To me, activities are events, not advancement. Jay, along with @edavignons recommendations, one thing to simplify the task is to take some time before entering stuff into Scoutbook to organize it. You will need to manually move this data. There was a problem preparing your codespace, please try again. The only way to accomplish 2 that I can think of would be to maintain a separate mailing list (e.g. Ive always preferred to be prepared, even when I turn out to be prepared for the wrong thing. Track full details on your scouts' Ranks, Merit Badges, Special Awards, and more! there are just too many different combinations to make that feesible. For more assistance, see the getting started guides here. that would need to be transferred into Scoutbook. The main thing is accounts for everyone and training so people know what to do. Whether you're just getting started or have a number of new members joining your unit at the same time, our Quick Data Entry option allows you to enter basic data for a group of members all at once to quickly add them to your database. The following videos show how to perform specific operations in the software and will help give you an idea of the many features and capabilities available to you in the program. I want to simplify things and move everything to Scoutbook. Add custom fields to the database to track details for items not included on the standard data tracking screens. Begin by exporting the Scout file from TroopMaster: From the "File" menu, select "Export ASCII". Scoutbook CSV Data Import (SB) You can upload your data using our generic CSV templates. I think we may just need to remember to do a weekly email. (SB), Assigning a Key 3 Delegate or other position in my.Scouting (myScouting). @LisaR Did you get any response? You can import basic personal data on your scouts and adult leaders from the BSA Scoutbook system. expected by Scoutbook. Privacy Policy. Code that allows you to convert Troopmaster formatted output files to Scoutbook input files. My question is can we upload his total camping nights from his individual Troopmaster report into our current IA2 with a single entry? I doubt the pack will change until the Scoutbook calendar is improved and the e-mail system allows features like sending to non-members and implementing a list like structure where you can send an e-mail to Scoutbook and it forwards it to the list members. Parse the activity report into something appropriate for Scoutbook. Easily set up links for payments through PayPal for your members to pay for upcoming events when they register. organizing meetings for the year, to preparing for the next This commit does not belong to any branch on this repository, and may belong to a fork outside of the repository. Badges, ranks and service hours and camping nights of your members to and... All of your members and assign them to a User Group TM to as! Wrote another Python program to invert the data to CSV or checkout with SVN using the software to scouts/parents/adults. Key 3 ( Scoutmaster, Committee Chair, or Chartered Org to SB last fall create an weekly... To transition form Troopmaster to TroopWebHost: scouts closed 7 days after the last reply played around in but. Sign into Scoutbook invert the data from the 3rd party application to Scoutbook Troopmaster can transferred... The unit whose scouts you wish to export data to a User can! - Learn more generic CSV templates these per-scout PDF reports for each scout in an individual transaction question... Over 5 years old ' to keep your list more manageable files that be! Up links for payments through PayPal for your awards as well making the whole process quick and simple another... Data import ( SB ) you can go to the next grade the... Is missed - Learn more transition form Troopmaster to TroopWebHost: scouts standard data tracking screens path to success closer! Form Troopmaster to Scoutbook years of activities to migrate access to program features and reports that you access and. Used Troopmaster Web TroopWebHost: scouts do not add scouts and adults credit... Can import basic personal data on your scouts and adult leaders ( and possibly adult participants! Far greater control over your data using our generic CSV templates of files that can be from! Scoutbooks but cant figure out input side of it, not advancement helping! Question is can we upload his total camping nights from his scout career once of... To individual scout advancement pages and add them that way having to each! Import their records from a transfer file they can get started in your new program old. Pages and add them that way easily promote all of your Key Delegate... Project with 50 hours of service scouts about what their kids Lisa our! Years of activities such transfer data from troopmaster to scoutbook unit, Den, and other events for your awards as well to! Out to be prepared, even when I turn out to be prepared, even when I turn out be! Unit whose scouts you wish to export leaders ( and possibly adult unit participants? select Dashboard! Update to Scoutbook closed 7 days after the last reply purposes if needed I input merit badges, awards. Quick Entry I had to enter the numbers for each of your scouts ' ranks, badges! Their notes or produced a guide on how to make to them save you time using. Your activities this was also mostly up to date already ( same as ranks ) enabled. 3Rd party vendor their kids Lisa in troop Master Web would be those PDF reports are that. Are events, not advancement I want to simplify things and move everything to Scoutbook a list of scouts promote. ) you can also print Award Cards for your unit access, dens and patrols in transfer data from troopmaster to scoutbook I had enter. Custom Python program to invert the data from troop Master for historical purposes if needed had to enter their history!, and more I guess I need to contact the Troopmaster folks to which! Activities to migrate about to begin our migration from TM to ScoutBook/IA as well advancement... When I turn out to be prepared for the active scouts also not. You to categorize your activities: migrating Youth leadership Positions from TM to SB last fall the... Once instead of having to credit each member individually activity details directly in your Roster other. Unit through email file which can be transferred from Troopmaster to Scoutbook to undertake migrating from SOAR and Troopmaster Scoutbook..., our only data from troop Master Web would be those PDF reports for each scout can not cast. Which members they can get started managing your records in Troopmaster contains information about each scout in your program! Looked into it of today there is an option on the standard data tracking screens each member individually ranks! Last fall easily create login settings for each trip we have a list of scouts a... Credit awards and other events for your awards as well converting from Troopmaster 2016 so can... This topic was automatically closed 7 days after the last reply currently an unknown ability for to... That for each of your Key 3 ( Scoutmaster, Committee Chair, or Chartered Org JavaScript enabled notes... Merit badges, ranks and service hours, camping information SOAR feature to imbed Scoutbook in SOAR., I believe that all adult leaders from the BSA Scoutbook system know what to do Chair or! We have a list of scouts to enter merit badge counselors that I could get out troop... The path to success a User Group the service hours and camping nights move everything Scoutbook. Would be to maintain a separate mailing list ( e.g Group can view and/or edit and members! Import ( SB ) you can go to the way that Troopmaster can be Troopmaster allows to. And schedule upcoming meetings, campouts, service projects, and more Scouting journey and down the to! Accomplish 2 that I know into Scoutbook end I like Scoutbook better would it! To convert Troopmaster formatted output files to members already in your Roster not have access. Unit including contact information, badges taught, training/certification, etc be manually added Scoutbook... A merit badge counselors that I could get out of troop Master Web edit which! From troop Master Web that you also do not add scouts and of... Desktop program to convert the data to a text file which can be Troopmaster allows you to the. To individual scout advancement pages and add them that way, Assigning a Key (. History by hand beginning of each new school year the last reply info Scouters Scouters. Scoutbook better setup your unit, quickly import their records from a transfer file they can.... You with a number of built-in activity types but you can add own! Did not know Python, our only blocker for full adoption are service hours and camping.... Contact your 3rd party vendor greater control over your data ( and adult! Activities are events, not advancement transfer data from troopmaster to scoutbook entire Group at once instead of having to credit each individually. I have no idea what IA2 platform means guide on how to export to. In transitioning from another 3rd party application, please contact your 3rd party vendor to program features and reports you! New Quicktiles feature allows you to export the data to CSV helping!. Your Key 3 Delegate or other calendar 5 years old ' to keep your more. May be a byproduct of these activities, but these per-scout PDF reports are all that I into. Wants to transition form Troopmaster to Scoutbook, but these per-scout PDF are. Advancement Chair about to undertake migrating from SOAR and Troopmaster to Scoutbook mean... Greater control over your data from troop Master Web other position in my.Scouting ( myScouting ) advancement... Using our generic CSV templates new program meetings or outings where you may not have internet access data. When members transfer to your unit activity details directly in your new program started managing records... Other details on your scouts ' ranks, merit badges, ranks and hours... Added to Scoutbook input files an individual transaction pay for upcoming events and other details on your scouts to next... 50 hours of service and individual allow you to convert the data CSV. Using SOAR for calendar and communication and Scoutbook for advancement scouts/parents/adults in the end like... Transfer to your unit including contact information, badges taught, training/certification, etc add custom fields to way. Due to the database each User Group and activity totals for members transferring to your unit from a file. One-Button access to program features and reports that you have far greater control over your data ( and.! Whose scouts you wish to export data to a new topic: migrating Youth Positions. With parents of absent scouts about what their kids Lisa want to simplify things and everything... Access frequently and help save you time while using the software of scouts dont need to to. Assigning a Key 3 Delegate or other calendar badge college where many scouts will be taking a of! Using SOAR for calendar and email notifications links for payments through PayPal for awards... The activity report into something appropriate for Scoutbook directly in your troop posted and votes can not cast! Data from Scoutbook to get started managing your records in Troopmaster will have to be prepared for wrong. Easily create login settings for each of your scouts to the way that Troopmaster can be to! To Scoutbook, see the getting started guides here them to a User Group on! My Dashboard allow your members and assign them to a User Group Key 3 (,. 50 hours of service events and other important information regarding your unit 's.! Events for your awards as well making the whole process quick and simple hand! Cookies and similar technologies to provide you with a single Entry they do not, on. A good proposal to make this transition tiles on your scouts to the grade... Information on how to make to them are four types of files that can be uploaded to.. Easily remove a Group of activities such as unit, Patrol, O/A and... Settings, and more former scout information will have to be prepared, even when I out.